To comply with the National Archives and Records Administration’s retention and disposal schedule, on January 1st of each year, U.S. Citizenship and Immigration Services (USCIS) is required to dispose of E-Verify transaction records more than 10 years old.
Important — this means that if you have been participating in the electronic employment eligibility program called E-Verify for more than 10 years, you need to download your company’s Historic Records Report before December 31, 2015. This report will include all E-Verify transaction records for cases more than 10 years old. Employers will not be able to access in E-Verify cases created prior to December 31, 2005 after January 1st.
Takeaway — if you were using E-Verify on or before December 31, 2005 you need to download the Historic Records Report for transaction records older than 10 years and maintain with your I-9 and E-Verify records. This will be your only proof from the system that the cases were created in the system.